|1 X Kokuyo Campus loose-leaf binder slide for one-touch light blue B5 binding device up to 100 miles-P333NLB (japan import)|
A. How to make a microscheduling table
Divide the page of a 26-ring, B5-size binder notebook into half lengthwise using a red pen. Divide each page half into 6 parts with about 6 lines her hour. Draw horizontal red lines to separate the hours. The result is a 6x2 table per page, which looks like a collection of index cards.
Using red ink, label 0 to 5 in the upper left hand corner of the left half, then 6 to 11 for those in the right half. This is the morning page. In the next page, repeat the process, except that you label the table cells as 12 to 17 for the left half and 18 to 24 for the right half. This is the afternoon and evening page.
The tables are best laid in two pages in such a way that you see your whole day's schedule in a single glance.
B. How to schedule your tasks
Draw a tick box before each task. Short tasks should be finished in 10 minutes, so make sure that these tasks should occupy only one line of the half-page. If the task description spills over succeeding lines, then you know that the task takes more than 10 minutes.
If you really wish to focus on the task, write down the task just before your are about to do it. This creates a contract between you and yourself--something that you must really do. If the task is too large, I divide it into manageable tasks that may be done in 10 minutes, e.g. open the computer, read the article, download the file, post in Facebook. In this way, you don't become overwhelmed.
You may also use my microscheduler as a logger. In case you forgot to schedule a task yet you did it, you can get your notebook to log it. At the end of the day, you may throw away the pages of the previous day, and begin a new life.
If you like to keep a record of your life, you can file your day's activities and even color-code them according to your different roles in life. You can use a highlighter to precede each task line by a colored box. In this way, you can see at a glance where you day went and what roles did you perform more. And if you are really obsessed about these, you can count the number of times each color appeared, make a frequency table out of this, then create a pie chart. At the end of the week, you can make another pie chart for the amount of time you spent for your different roles. The results may surprise you.
C. How to design your own microscheduling table
If you do not wish to handcraft your microscheduling table everyday, you may design your preset table in Google spreadsheet or document. You may use some colors for the headers. Here are possible choices:
- 00:00-06:00 Gray. You should be sleeping at this time!
- 06:00-12:00 Yellow. It's a bright new day. It's time for work.
- 12:00-18:00 Orange. The day's work is about to end. Get those tasks done before the sun sets.
- 18:00-24:00 Gray. It's time to relax, meet family and friends, process your notebook for the next day, and update your personal blogs.
You may wish to download for free my B5-size microscheduler for your personal use and modify it according to your taste. Don't worry. I won't ask for your e-mail address.